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Donor Recognition and Stewardship Coordinator (6 Month Contract)

Company: Saint Mary's University
Date Posted: July 26, 2017


Department: Development, Office of Advancement

Salary:          $42,490 - $54,761 + 4% in lieu of vacation

Founded in 1802, Saint Mary’s University is one of Canada’s oldest and leading institutions of higher learning and has evolved into a vibrant and engaged community of students, faculty, staff, and alumni from more than 100 countries around the world.  Saint Mary’s University is home to one of Canada’s leading business schools, a science Faculty widely known for its cutting-edge research, a comprehensive and innovative Arts Faculty and a vibrant Faculty of Graduate Studies and Research.

Under the supervision of the Director of Development, the Coordinator of Donor Recognition and Stewardship, is responsible for the organization and coordination of events and donor recognition programs. The Coordinator is responsible for developing and implementing programs, strategies and events that foster positive relationships with Saint Mary’s University and for communicating in a way that keeps our donor community informed and involved.  Responsibilities will include overseeing meaningful acknowledgement and stewardship of gifts, reporting on donor-sponsored endowment and trust funds, assisting with donor-related materials and publications, and planning, organizing, and participating in special donor events. The individual will liaise with academic and administrative units including Enrolment Services – Admissions, Financial Aid & Awards, Financial Services, Deans’ Offices, the President’s Office, as well as external stakeholders and donors. The Coordinator is responsible for the direct supervision of the Development Office Secretary.

Duties as the Donor Recognition and Stewardship Coordinator include, but are not limited to:

  • Supervising the Secretary II including the assigning of tasks and/or delegating responsibility; monitoring performance and providing day-to-day and periodic formal performance feedback; counselling and providing training and development opportunities to enhance performance levels and team participation; and Initiating disciplinary action, recommends and justifies discharge where warranted.
  • Overseeing contractual workers and directing and advising the work of volunteers.
  • Developing and recommending procedures to achieve optimal recognition for donors and prospects and assisting in the coordination and development of an annual donor report including coordination of stories and recognition lists.
  • Liaising with Development and members of the Office of Advancement in developing a plan to recognize donors.
  • Overseeing the implementation of the donor recognition strategies and initiatives that recognize personal contributions, utilizing special events and donor recognition strategies to achieve the objectives and goals.
  • Managing stewardship activities involving academic chairs, professorships, fellowships, named centres, room namings, and donor-sponsored awards.
  • Developing a comprehensive schedule of donor events for each calendar year.
  • Developing and implementing a plan for the annual reporting of donor-sponsored endowments and trusts. 
  • Creating and implementing procedures and programs for the stewardship of endowed scholarships and bursaries.
  • Working with the Office of Advancement to develop and implement donor recognition programs.
  • Working with volunteers and staff to recognize and steward donors.
  • Liaising with and serving as a resource for interdepartmental special events and volunteer committees.
  • Planning and overseeing production of materials for donor recognition in collaboration with Communications staff.
  • Coordinating and ensuring logistics, catering and equipment arrangements are made for organized donor events.
  • Developing, implementing and updating stewardship and donor recognition policies and procedures.
  • Collaborating with the Office of Advancement staff and other university departments to develop acknowledgement and recognition procedures for major and leadership gifts
  • Writing personal acknowledgements and stewardship letters for signature by the President, Vice-President Advancement, Director of Development, Board members and other key volunteers.
  • Developing and establishing gift agreements, student award terms of reference, naming rights, acknowledgement letters, memorandums of understanding and such other donor related documents as required.
  • Collaborating with Development and other members of the Office of Advancement team in setting policies and standards to provide stewardship to donors.
  • Liaising with Alumni staff in developing recognition programs and special events to cultivate potential alumni donors.
  • Regularly reviewing and modifying programs and procedures to meet the needs of donors.
  • Maintaining a high degree of confidentiality in all aspects of Development and University activities.
  • Representing Saint Mary's University on appropriate professional associations.
  • Attending University events and assists as required.

To be the successful Donor Recognition and Stewardship Coordinator you will possess Bachelor’s degree and/or completion of a community college level program in Fundraising, Public Relations or related field and a minimum two (2) years of directly related experience in fund development, communications, or public relations. Excellent interpersonal, oral and written communication skills; excellent organization skills with attention to detail; strong experience in writing correspondence or copy; and experience with donor databases and prospect tracking systems will ensure your success in this position. Knowledge of a university environment will be considered an asset.

Apply for this opportunity online by visiting and use our online application system through CareerBeacon. Select the position you are interested in and apply by clicking the "Apply Online Now" button. Please include the names of three professional references. No telephone calls please.

The search committee will begin to consider applications on August 8, 2017 and continue until the position is filled.

Saint Mary’s University hires on the basis of merit and is committed to the principles of employment equity.  Saint Mary’s University encourages applications from qualified women, visible minorities, Aboriginal people, and people with disabilities. Preference will be given to Canadian citizens and permanent residents of Canada.

Saint Mary's University thanks all applicants for applying. Only those selected for interviews will be contacted.

Saint Mary’s University promotes a scent free environment and is proud to be tobacco-free as of September 1, 2013