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Donor Recognition and Stewardship Coordinator (APC)

Company: Saint Mary's University
Date Posted: December 4, 2017


Position:            Donor Recognition and Stewardship Coordinator (APC)

Department:      Development, Advancement Office

Annual Salary:  $42,490 - $54,761 (Group 3)

Founded in 1802, Saint Mary’s University is one of Canada’s oldest and leading institutions of higher learning and has evolved into a vibrant and engaged community of students, faculty, staff, and alumni from more than 100 countries around the world.  Saint Mary’s University is home to one of Canada’s leading business schools, a science Faculty widely known for its cutting-edge research, a comprehensive and innovative Arts Faculty and a vibrant Faculty of Graduate Studies and Research.

Under the supervision of the Director of Development, the Coordinator of Donor Recognition and Stewardship is responsible for the organization and coordination of events and donor recognition programs. The Coordinator of Donor Recognition and Stewardship is a member of the Office of Advancement team and works closely with the Vice President Advancement, Director of Development, Development Officers, Manager of Annual Giving, Director of Alumni Engagement, Director of Advancement Services, External Affairs, donors, and volunteers.  The Coordinator is responsible for the developing and implementing programs, strategies and events that foster positive relationships with Saint Mary’s and for communicating in a way that keeps our donor community informed and involved. 

Duties as the Donor Recognition and Stewardship Coordinator include, but are not limited to:

  • Supervising the Secretary II which includes the assigning of tasks and delegating responsibility; monitoring performance and providing formal performance feedback; and providing counselling and providing training and development opportunities to enhance performance levels and team participation.
  • Selecting and recommending direct reports and confirming selection and transfer of indirect reports.
  • Resolving employee concerns either directly or through established grievance/complaint procedures and initiating disciplinary action along with recommending and justifying discharge where warranted.
  • Overseeing the efforts of contractual workers (e.g. photographers, decorators, caterers, etc.).
  • Directing and advising on the work of volunteers.
  • Developing and recommending procedures to achieve optimal recognition for existing donors and prospects along with assisting in the coordination and development of an annual donor report.
  • Liaising with Development and other members of the Office of Advancement team in developing a plan to recognize donors and providing recommendations to the Office of Advancement team on appropriate recognition for donors.
  • Overseeing the implementation of donor recognition strategies and initiatives that recognize personal contributions.
  • Managing stewardship activities involving academic chairs, professorships, fellowships, named centres, room namings, and donor-sponsored awards.
  • Developing a schedule of annual donor events, inclusive of existing programs and new and innovative programs.
  • Developing and implementing a plan for the annual reporting of donor-sponsored endowments and trusts. 
  • Creating and implementing procedures and programs for the stewardship of endowed scholarships and bursaries.
  • Working with the Office of Advancement team to develop and implement donor recognition programs.
  • Planning/overseeing production of materials for donor recognition with Advancement Communications staff.
  • Coordinating and ensuring logistics, catering and equipment arrangements are made for organized donor events.
  • Developing, implementing and updating stewardship and donor recognition policies and procedures.
  • Collaborating with Advancement staff and other university departments to develop acknowledgement and recognition procedures for major and leadership gifts
  • Writing personal acknowledgement and stewardship letters for signature by the President, VP Advancement, Director of Development, Board members and other key volunteers.
  • Developing and establishing gift agreements, student award terms of reference, naming rights, acknowledgement letters, memorandums of understanding and such other donor related documents as required.
  • Collaborating with Development and other members of the Office of Advancement team in setting policies and standards to provide stewardship to donors.
  • Liaising with Alumni in developing recognition programs/special events which will cultivate potential alumni donors.
  • Regularly reviewing and modifying programs and procedures to meet the needs of donors.
  • Maintaining a high degree of confidentiality in all aspects of Development and University activities.
  • Representing Saint Mary's University on appropriate professional associations.
  • Attending University events and assists as required.

To be the successful Donor Recognition and Stewardship Coordinator you will possess a Bachelor’s degree and/or completion of a community college level program in Fundraising, Public Relations or related field combined with a minimum two (2) years directly related experience in fund development, communications, or public relations. You will also demonstrate excellent interpersonal, oral and written communication skills along with excellent organizational skills and a strong attention to detail. Your experience will further include writing correspondence or copy; utilizing donor databases and prospect tracking systems; and exceptional experience using MS Office. Knowledge of a university environment will be considered an asset.

Apply for this opportunity online by visiting and use our online application system through CareerBeacon. Select the position you are interested in and apply by clicking the "Apply Online Now" button. Please include the names of three professional references. No telephone calls please.

The search committee will begin to consider applications on December 11, 2017 and continue until the position is filled.

Saint Mary’s University hires on the basis of merit and is committed to the principles of employment equity.  Saint Mary’s University encourages applications from qualified women, visible minorities, Aboriginal people, and people with disabilities. Preference will be given to Canadian citizens and permanent residents of Canada.

Saint Mary's University thanks all applicants for applying. Only those selected for interviews will be contacted.

Saint Mary’s University promotes a scent free environment and is proud to be tobacco-free as of September 1, 2013